Sail NS Policies

  • Class Association Policy +

    NSYA Policy Paper – Class Associations as NSYA Members
    Approved by the NSYA Board of Directors, April 9, 2002

    A Model for NSYA Recognized Classes
    The NSYA offers ‘NSYA Recognized Class’ status to one-design classes, level rating classes, and handicap classes for an annual fee of $35.00, regardless of the number of members in the class association.

    NSYA Recognized Class status does not confer status as a CYA member cub, and so does not confer status as an organizing authority for races to be sailed under the Racing Rules of Sailing.

    NSYA recognized Class status provides the following services:

    · Opportunity for direct representation and input to NSYA Board of Directors meetings
    · Representation by NSYA of class issues to third parties, such as government agencies
    · Hosted web-space on NSYA web site, offering promotional opportunity and class contact information, subject to NSYA editorial approval.  Web content of regional classes can include class rules.
    · Assistance in organizing class clinics or other developmental seminars, through contacts with subject matter experts
    · Assistance in obtaining officiating or measurement support for events

    The Nova Scotia ASPN/PHRF fleet is the founding NSYA Recognized Class, represented to the NSYA Board of Directors by the NSYA Chief Handicapper, and with annual fees waived.  Ordinarily, fleets are represented by their President, or some other designated official.

  • Instructor Clinic Policies +

    Sail Nova Scotia
    Sail Canada Instructor Clinic Policies

    Approved by the NSYA 9now Sail Nova Scotia) Board of Directors, March 8, 2005, revised March 2011

    Payment Date

    All Candidates must pay at least four weeks prior to the start date of the clinic to guarantee a space in the Clinic.

    Requirements

    All Candidates must have the following prior to the clinic starting:

    • Required sailing skills and levels
    • Pleasure Craft Operator Card
    • Sail Canada Fundamental Course
    • Sail Canada Coach Boat Safety Course

    Within 13 months, the following must be attained to become certified:

    • First Aid Course

    Note: Candidates will not be able to challenge their levels at the Clinic or during the Tune Up Clinic.

    Attendance

    Candidates must attend all of the Clinic. Candidates unable to attend part of the Clinic must discuss their situation with the Learning Facilitator prior to the start of the Clinic in order to receive permission. Failure to attend all of the Clinic may lead to a failing mark. 

    Cancellation Fees

    If a Candidate wishes to cancel, they will be charged the following

    • More than 4 weeks before clinic: $50
    • 2-4 weeks before clinic: $100 or more
    • Less than 2 weeks before clinic: up to full price, subject to review

    Professionalism

    All Candidates must exhibit a level of professionalism which consists of the following:

    • Being on time every day for the clinic
    • Maintaining a mature attitude throughout the clinic                                

    Candidates’ level of professionalism should mimic that which would be required in a learn to sail environment.

    Responsibilities

    All Candidates are responsible to bring the following to the clinic:

    • Meals and snacks (days can be quite long)
    • Sailing Gear (Any Weather Conditions)
    • Pen & Paper                                

    Tune Up Clinics (Spring Candidates Only)

    All Candidates are required to attend the Tune Up clinic prior to the instructor clinic.

    Sail Canada Policy

    Sail Canada has its own policy guide which also must be followed at all times throughout the clinic.

  • Membership Policy +

    Nova Scotia Yachting Association
    Membership Fee Policy for Yacht and Sailing Clubs

    Approved by the NSYA Board of Directors on
    February 8, 2005.

    Ammended November 2009 (dues increase) & March 2013 (CYA name change)

    This policy defines the basis on which members are to calculate their annual dues to the Nova Scotia Yachting Association (NSYA) and Sail Canada. It incorporates revisions arising from the meeting between the President, NSYA and the Commodores of member clubs at the 2004 Annual General Meeting and becomes effective beginning the 2004/2005 season (1 November 2004 to 30 October 2005).

    Policy

    The members of the NSYA and Sail Canada are organisations rather than individuals.  Most NSYA/Sail Canada (formerly CYA) member organisations are yacht and sailing clubs, whose membership fees are calculated as follows:

    For each membership fee paid to a member club (be that an individual or a family unit, or any other membership unit established by the club), a member club shall remit to the NSYA such per member unit fees as determined from time-to-time by the NSYA AGM.  Clubs may exclude from this calculation membership categories set up expressly for members who are not active or engaged in boating or yachting, whether power or sail.  The 2009 AGM established a per member unit fee of $24 per club member.

    Where the primary, and publicly perceived objectives of the club are something other than boating or yachting, for example tennis, and where boating or yachting are a minor portion of the club’s activities, then the member club shall make a proposal to the NSYA as how it will determine what number of its paying members will be used to establish the membership fee owed to NSYA.  It will be at NSYA’s option whether to accept the Club’s proposal or propose some other, subject to the principle that the number used shall represent the number of member units whose membership is related to boating or yachting, whether power or sail.

    In cases where a member unit (individual, family, etc.) belongs to more than one NSYA member club, the per member unit fee owed to NSYA shall be assessed in each and every case.  This is consistent with the principle that it is the club that is the NSYA/Sail Canada member, and its dues are based upon the number of member units paying fees to the club.

    Frequently Asked Questions

    1. What is a ‘member unit?’
    Member clubs collect annual membership dues from individuals or from groups.  Individuals can be described in terms such as voting members, senior members, student members, senior members, junior members, social members, or any other variety of terms. Each of these dues-paying individuals is a member unit.  Similarly, member clubs collect membership dues from groups such as families or couples.  Each of these membership fee-paying groups is also a member unit.

    2. Aren’t individual members of clubs also members of NSYA and CYA?
    No, neither the NSYA nor the Sail Canada have individual memberships.  Only organisations are members of NSYA and Sail Canada. 

    3. Why must member clubs pay a per member unit fee for all members active or engaged in boating or yachting, instead of allowing members to choose whether or not to pay a ‘Sail Canada membership fee’?
    First, recall question 2 that established that it is the club, not an individual member of a club that belongs to Sail Canada (and NSYA).  The number of members engaged in boating or yachting simply establishes the scale of the club’s membership fee, and to use a lesser number is unfair on those clubs reporting accurate membership numbers, if not fraudulent.

    4. Should member clubs count ‘social members’ for the purposes of determining the club’s membership fee to NSYA and Sail Canada?
    It depends.  If the social membership is simply a non-voting membership, then those member units should be counted.  If the social membership was established to permit participation in ‘other’ activities at the club, such as cards or a weekly social activity, and does not permit activities related to boating or yachting, then those member units should not be counted.

    5. Why do clubs list NSYA/Sail Canada dues separately on their invoices to their members?
    There can be financial benefits to doing so, since the club will then not have to charge HST on the NSYA/Sail Canada ‘dues’.  But the practice should be avoided for two reasons.  First, it encourages members to believe erroneously that they are members in NSYA and the Sail Canada.  Second, it encourages an atmosphere where members are allowed to ‘opt out’ of payment, leading to under-reporting and under-payment by the club.  The best approach is for clubs to regard the NSYA/Sail Canada membership dues as a liability to be paid out of revenues, not from a specific member levy.

    6. I am a motor-boater, not a sailor.  What is wrong with my club not making a per member unit payment related to me?
    Some member clubs rationalise that the NSYA and the Sail Canada, as provincial and national sports authorities for sailing, are relevant to only those of their members engaged in competitive sailing, and base their declared membership on those numbers.  But such an argument is unfounded, for the NSYA and the Sail Canada support a broad range of boating activities, power and sail, and provide one of the most effective representational services for the boating community both provincially and nationally. Like the Canadian Power and Sail Squadrons, the Sail Canada offers a broad range of training courses; unlike the Power and Sail Squadrons, the CYA also offers formal on-the-water training, for sail and power.  The NSYA’s participation in the Halifax Marine Advisory Committee, and its success in obtaining boater representation to the Bras d’Or Lake environmental studies are but two examples.  More recently, the NSYA released a risk management manual to member clubs; are its benefits to be available to all club members, or only those members declared by the club?  Can one really say, “I’m sorry, but safety doesn’t apply to you”?

    7. What about member clubs providing services to non-members?
    The per member unit fee is just that, a fee relating to members.  It need, and should not be paid for clients of the club who are not members, although the club must ensure that such services to non-members do not put it in breach of its responsibilities under the Societies Act or the regulations of the Liquor Licensing Board.  The club must also carefully examine its risk management policy with respect to client, versus member services.

    8. What about learn-to-sail operations and junior members?  Should a member club count the participants of junior, or even adult learn-to-sail programs as member units?
    It depends.  It a participant is a non-member, paying for the learn-to-sail program as a service, then that participant is not a member unit for the purpose of establishing NSYA dues.  If the participant is already a member of the club, either as an individual or part of a group, then he or she has already been included in the club’s member unit count.  If the club requires a student to pay a membership fee, or the student chooses to pay a membership fee to the club, in addition to the fee-for-service for the learn-to-sail course, then the student should be included in the member unit count since the member is active in sailing.  Where a learn-to-sail course includes racing, or its participants participate in racing as an extra-curricular activity, the ISAF Eligibility Code (Appendix 2 of the Racing Rules of Sailing) requires that a competitor “be a member of a Member National authority (here Sail Canada) or one of its affiliated organizations.”  Since neither the Sail Canada nor the NSYA have individual membership, it follows that a competitor in sailing should be a member of a member club of NSYA and Sail Canada, and be included in a member unit count.

    9. If I belong to more than one club, why should a per member unit fee be assessed for both clubs?
    Recall question 2.  It is the club that belongs to NSYA/Sail Canada, and the number of member units in a club simply establishes the club’s fee to NSYA and Sail Canada.  That an individual belongs to more than one club is not relevant to counting that member for the purposes of establishing a club’s fee.

  • Privacy Policy +

    Purpose of this Policy

    1. Privacy of personal information is governed by the Personal Information Protection and Electronics Documents Act (“PIPEDA”). Nova Scotia Yachting Association’s Privacy Policy describes the way that Nova Scotia Yachting Association collects, uses and discloses personal information in the course of commercial activities and states Nova Scotia Yachting Association’s commitment to collecting, using and disclosing personal information responsibly. Our Privacy Policy is based on the standards required by PIPEDA, and Nova Scotia Yachting Association’s interpretation of these responsibilities.
    1. A copy of Nova Scotia Yachting Association’s Privacy Policy can be accessed on request to Nova Scotia Yachting Association.

    Background

    1. Our organization, Nova Scotia Yachting Association, is the governing body for the sport of Sailing in Nova Scotia, and provides these services to members in the public:
        1. a)      To encourage Nova Scotians to become more proficient in managing, handling, cruising and racing any type of sailing or power yacht, through training in safety, sailing, navigation and seamanship.
        2. b)      To serve as the Provincial authority for advancing the interests common to all Nova Scotia yachting organizations, and to act in their mutual behalf as occasion may require.
        3. c)      To coordinate Provincial competition, and to select representative teams for national and international yachting events.
        4. d)      To coordinate annual programs of regattas and training in areas of Nova Scotia where several yachting organizations may be involved.
        5. e)      To acquire, borrow, lend and sell real and personal property as may be desirable to further the objects of the Society.

    Personal Information

    1. Personal information is information about an identifiable individual and includes  information that relates to their personal characteristics (e.g., gender, age, home address or phone number, etc.), their health (e.g., health history, health conditions, health services received by them) or their activities and views (e.g., religion, politics, opinions expressed by an individual, an opinion or evaluation of an individual). Personal information, however, does not include business information (e.g., an individual’s business address and telephone number), which is not protected by PIPEDA.

    Accountability

    1. The NSYA 1st Vice President, is the Privacy Officer and is responsible for the monitoring of personal information collection, use, disclosure, data security, and ensuring that all staff receives appropriate training on privacy issues. The Privacy Officer also handles personal information access requests and complaints. The Privacy Officer may be contacted at the following address: 5516 Spring Garden Road, Halifax, B3J 1G6 or by phone at (902) 425-5450 ext 312.

    Purpose

    1. Personal information will only be collected by the Nova Scotia Yachting Association to meet and maintain the highest standard of organizing, and programming the sport of yachting. Nova Scotia Yachting Association collects personal information from prospective members, coaches, instructors, officials, participants, managers, and volunteers for purposes that include, but are not limited to the following:
      1. a)      Name, address, phone number, cell phone number, fax number, and e-mail address for the purpose of receiving information from Nova Scotia Yachting Association.
      2. b)     NCCP number, education, resumes and experience for database entry at the Coaching Association of Canada to determine level of certification and coaching qualifications.
      3. c)      Credit card information for registration at events, purchasing equipment, coaching manuals and other resources.
      4. d)     Date of birth and athlete biography for media releases and to determine age group.
      5. e)      Banking information, social insurance number, criminal records check, resume, and beneficiaries for Nova Scotia Yachting Association’s payroll, company insurance and health plan.
      6. f)       Personal health information including provincial health card numbers, allergies, emergency contact and past medical history for use in the case of medical emergency.
      7. g)      Personal health information for individuals with a disability in order to determine eligibility to compete and classification.
      8. h)      Athlete information including height, dietary supplements taken, uniform size, shoe size, feedback from coaches and trainers, performance results, biography information and Nova Scotia Yachting Association registration number for required registration forms, outfitting uniforms, media relations, and components of selection.
      9. i)        Athlete whereabouts information including sport/discipline, training times and venues, training camp dates and locations, travel plans, competition schedule, and disability, if applicable, for Canadian Centre for Ethics in Sport inquiries for the purpose of out-of-competition doping testing.
      10. j)       Individual measurements for adjusting equipment.
      11. k)     Body weight, mass and body fat index to monitor physical response to training and to maintain an appropriate weight for competition.
      12. l)        Marketing information including attitudinal and demographic data on individual members to determine membership demographic structure, and program wants and needs.
      13. m)    Passport numbers and Aeroplan/frequent flyer numbers for travel purposes.
      14. n)      Individuals providing their addresses or e-mail addresses to Nova Scotia Yachting Association may receive information regarding NSYA events and fundraisers
    1. If a purpose has not been identified herein, Nova Scotia Yachting Association will seek consent from individuals when personal information is used for a purpose not already consented to. This consent will be documented as to when and how it was received.

    Consent

    1. Nova Scotia Yachting Association will obtain consent by lawful means from individuals at the time of collection, prior to the use of disclosure of the personal information. If the consent to the collection, use of disclosure was not obtained upon receipt of the information, consent will be obtained prior to the use or disclosure of the information. Nova Scotia Yachting Association may collect personal information without consent where reasonable to do so and where permitted by law.
    1. By providing personal information to Nova Scotia Yachting Association, individuals are consenting to the use of the information for the purposes identified in this policy.
    1. Nova Scotia Yachting Association will not, as a condition of a product or service, require an individual to consent to the collection, use or disclosure of information beyond that required to fulfill the specified purpose.
    1. An individual may withdraw consent to the collection, use or disclosure of personal information at any time, subject to legal or contractual restrictions, provided the individual gives one week’s notice of such withdrawal to Nova Scotia Yachting Association. The Privacy Officer will advise the individual of the implications of such withdrawal.

    Limiting Collection

    1. All personal information will be collected fairly, by lawful means and for the purpose as specified in this policy. Nova Scotia Yachting Association will not use any form of deception to obtain personal information.

    Limiting Use, Disclosure and Retention

    1. Personal information will not be used or disclosed by Nova Scotia Yachting Association for purposes other than those for which it was collected as described herein, except with the consent of the individual or as required by law.
    1. Information disclosed to a third party with consent from the individual will be protected by a third party agreement to limit use and disclosure.
    1. Personal information will be retained for certain periods of time in accordance with the following:
      1. a)      Registration data and athlete information will be retained for a period of four years after an individual has left the program in the event that the individual chooses to return to the program;
      2. b)     Parental/family information will be retained for a period of four years after an individual has left the program in the event that the individual chooses to return to the program;
      3. c)      Credit Card information will be destroyed immediately upon completion of a financial transaction
      4. d)     Personal information collected about coaches and instructors will be retained for a period of four years after an individual has left the program in the event that the individual chooses to return to the program, and in order to communicate program and conference dates.
      5. e)      Qualifications and certifications of coaches and instructors will be retained for a period of twenty years after a coach/instructor has left Nova Scotia Yachting Association in the event that the individual requires confirmation of qualification and certifications.
      6. f)       Employee information will be retained for a period of seven years in accordance with Canada Customs and Revenue Agency requirements.
      7. g)      Personal health information will be immediately destroyed in the event that the individual chooses to leave the program
      8. h)      Personal health information of paralympic athletes will be retained for a period of three years after an individual has left the program in the event that the individual chooses to return to the program;
      9. i)        Marketing information will be immediately destroyed upon completion and analysis of collected information.
      10. j)       As otherwise may be stipulated in federal or provincial legislation.
    1. Personal information that is used to make a decision about an individual will be maintained for a minimum of one year of time to allow the individual access to the information after the decision has been made.
    1. Nova Scotia Yachting Association may disclose personal information to a government authority that has asserted its lawful authority to obtain the information or where Nova Scotia Yachting Association has reasonable grounds to believe the information could be useful in the investigation of an unlawful activity, or the comply with a subpoena or warrant or and order made by the court or otherwise permitted by applicable law.
    1. Documents will be destroyed by way of shredding and electronic files will be deleted in their entirety. When hardware is discarded, Nova Scotia Yachting Association will ensure that the hard drive is physically destroyed.

    Accuracy

    1. Nova Scotia Yachting Association will use accurate and up-to-date information as is necessary for the purposes for which it is to be used, to minimize the possibility that inappropriate information may be used to make a decision about an individual.

    Safeguards

    1. Personal Information is protected by security safeguards appropriate to the sensitivity of the information against loss or theft, unauthorized access, disclosure, copying, use of modification.
    1. Methods of protection and safeguards include, but are not limited to, locking filing cabinets, restricted access to offices, security clearance, need-to-know access and technological measures including the use of passwords, and firewalls.
    1. The following steps will be taken to ensure security:
      1. a.      Paper information is either under supervision or secured in a locked or restricted area
      2. b.      Electronic hardware is either under supervision or secured in a locked or restricted area at all times. In addition, passwords are used on computers.
      3. c.      Paper information is transmitted through sealed, addressed envelopes or in boxes by reputable courier/delivery companies.
      4. d.      Electronic information is transmitted either through a direct line or is encrypted.
      5. e.      Staff are trained to collect, use and disclose personal information only as necessary to fulfill their duties and in accordance with this policy.
      6. f.        External consultants and agencies with access to personal information will provide Nova Scotia Yachting Association with appropriate privacy assurances.

    Openness

    1. Nova Scotia Yachting Association will publicize information about its policies and practices relating to the management of personal information. This information is available through Nova Scotia Yachting Association’s web site or upon request by contacting the Privacy Officer.
    1. The information available to the public includes:
      1. a.      The name or title, address and telephone number of Nova Scotia Yachting Association’s Privacy Officer.
      2. b.      The forms that may be used to access personal information or change information.
      3. c.      A description of the type of personal information held by Nova Scotia Yachting Association, including a general statement of its approved uses.

    Individual Access

    1. Upon written request, and with assistance from Nova Scotia Yachting Association, an individual may be informed of the existence, use and disclosure of his or her personal information and will be given access to that information. As well, an individual is entitled to be informed of the source of the personal information along with an account of third parties to whom the information has been disclosed.
    1. Requested information will be disclosed to the individual within 30 days of receipt of the written request at no cost to the individual, or at normal costs relating to photocopying expenses, unless there are reasonable grounds to extend the time limit.
    1. If personal information is inaccurate or incomplete, it will be amended as required.
    1. An individual may be denied access to his or her personal information if:
      1. a.      This information is prohibitively costly to provide;
      2. b.      The information contains references to other individuals;
      3. c.      The information cannot be disclosed for legal, security or commercial proprietary purposes;
      4. d.      The information is subject to solicitor-client or litigation privilege.
    1. Upon refusal, Nova Scotia Yachting Association will inform the individual the reasons for the refusal and the associated provisions of PIPEDA.

    Challenging Compliance

    30.An individual may challenge Nova Scotia Yachting Association’s compliance with this policy and PIPEDA, by submitting a challenging in writing.
    1. Upon receipt of a written complaint, Nova Scotia Yachting Association will:
      1. Record the date the complaint is received;
      2. Notify the Privacy Officer who will serve in a neutral, unbiased capacity to resolve the complaint;
      3. Acknowledge receipt of the complaint by way of telephone conversation and clarify the nature of the complaint within three days of receipt of the complaint;
      4. Appoint an investigator using Nova Scotia Yachting Association personnel or an independent investigator, who will have the skills necessary to conduct a fair and impartial investigation, and who will have unfettered access to all the files and personnel, within ten days of receipt of the complaint.
      5. Upon completion of the investigation and within 25 days of receipt of the complaint, the investigator will submit a written report to Nova Scotia Yachting Association.
      6. Notify the complainant of the outcome of the investigation and any relevant steps taken to rectify the complaint, including any amendments to policies and procedures, within 30 days of receipt of the complaint.
    1. An individual may appeal a decision made by Nova Scotia Yachting Association under the Privacy Policy, in accordance with Nova Scotia Yachting Association’s policies for appeals.

    Approval and Review

    1. This Policy was approved by the Board of Directors of Nova Scotia Yachting Association on October 12, 2004 and will be reviewed annually.

    IP Address

    When the user’s web browser requests a web page from another computer on the Internet, it automatically gives that computer the address where is should send the information. This address is called the computer’s “IP address.”

    Nova Scotia Yachting Association does not collect, use or disclose IP Addresses.

    Cookies

    Cookies are small text files that a web browser transfers to and from your hard drive for record keeping purposes. Cookies make life easier for you by saving your passwords, purchases, and preferences while you’re at our site.

    The use of cookies is an Internet standard, and you’ll find cookies on most major Web sites. The use of cookies is an industry standard and many major browsers are initially set up to accept them. You can reset your browser to either refuse to accept all cookies or to notify you when you have received a cookie. However, if you refuse to accept cookies you may not be able to use some of the features available on websites.

    Nova Scotia Yachting Association does not use cookies to identify specific individuals.

    Copyright and Legal Disclaimer.

    The web site is a product of Nova Scotia Yachting Association. The information on this Web site is provided as a resource to those interested in yachting. Nova Scotia Yachting Association disclaims any representation or warranty, express or implied, concerning the accuracy, completeness or fitness for a particular purpose of the information. Persona accessing this information assume full responsibility for the use of the information and understand and agree that Nova Scotia Yachting Association is not responsible or liable for any claim, loss or damage arising from the use of this information. Reference to specific products, processes or services does not constitute or imply recommendation or endorsement by Nova Scotia Yachting Association. Nova Scotia Yachting Association also reserves the right to make changes at any time without notice.

    Links made available through this website may allow you to leave the Nova Scotia Yachting Association site. Please be aware that the Internet sites available through these links are not under the control of Nova Scotia Yachting Association. Therefore, Nova Scotia Yachting Association does not make any representation to you about these sites or the materials available there. Nova Scotia Yachting Association is providing these links only as a convenience to you, and in no way guarantees these links and the material available there. Nova Scotia Yachting Association is not responsible for privacy practices employed by other companies or websites.

    Applicable Law

    This site is created and controlled by Nova Scotia Yachting Association in the province of Nova Scotia. As such, the laws of the province of Nova Scotia will govern these disclaimers, terms and conditions, without giving effect to any principles of conflict of laws.

  • Provincial Team Fee Policy +

    Waiving of Provincial Team Fees Policy

    Approved by the NSYA Board of Directors, May 13, 2003

    Issue
    Waiving Provincial “A” Team athletes team fees at the end of the season based on stated goals and performance.

    Discussion
    Each year the NSYA supports applications for funding (Sport Fund) from athletes on the “A” team, yet the NSYA charges these individuals a team fee.

    This policy is being implemented to reward Provincial Senior Sailing Team members who have met performance goals for that year. For the successful athletes, the membership fees will be waived for that year.
    These year end reviews will be conducted by the Provincial Team Coach and the Racing Teams Board member. They will determine who is eligible for the fee exemption.

    Policy
    All Provincial “A” team sailors that have met their stated goals and showed a high level of commitment to the program will have their team fee waived for that year.

  • Race Management Policy +

    Nova Scotia Yachting Association
    Race Management Certification
    Policy

    Approved by the NSYA Board of Directors March 14, 2006

    Preamble

    The Canadian Yachting Association’s (CYA) Race Officials Policy states

    Provincial Sailing Associations (PSA’s) certify and re-certify level 1 and 2 race official levels, and report those certified to the CYA.

    Level 1 is the Assistant Race Officer Level and Level 2 is the Club Race Officer level. For a chart of what each level is qualified to do, please see page 2.

    Issue

    There are several individuals at Clubs who assist with Race Management at Regattas without any formal CYA Race Management certification. These Clubs are interested in NSYA certifying recommended individuals up to the Club Race Officer Level. The NSYA does not have standards in place to address this issue.

    NSYA Championship Events

    For all Nova Scotia Provincial Championship sailing events, the NSYA requires that the Principal Race Officer be at least Level 2 certified.

    Other information.
    Pat Lymburner chair of the CYA Race Management committee believes NSYA should only certify race officials who have completed the entire Level 1 or Level 2 course. He states;

    …they will have been exposed to the entire Level 1 and 2 programs as they now exist and will be on a proper course for future levels if they are interested in pursuing that. I don’t think it would be appropriate to simply “appoint” them until, at the very least, that has been done.
    … your Race Officers Committee will be administering the Level 2 program but it must be in conformity with the CYA criteria. There is every likelihood that all of your candidates could do what is required but it would be best if they had the materials we are all teaching from presented to them as a guide for others who work with them if nothing else.

    Fraser Pearce, the only Race Management Course Conductor in Nova Scotia agrees with Pat Lymburner that all can benefit from taking the course(s). He is not in favour of endorsing candidates who bypass the system based on experience.

    cya_blue

     

    ASSISTANT RACE OFFICER

     

    CLUB RACE OFFICER

    Description

    An Assistant RO is capable of assisting in the running of a regatta at the local club level.

    A Club RO is capable of managing the ‘on-the-water’ operations of regattas at the club and  regional levels.

    Certification

    By the PSA

    By the PSA

    Prerequisites

    • Sailing and racing experience.
    • Successful completion of the CYA Level 1 Race Management Workshop given by a certified CYA Course Conductor (RMC).
    • Experience on Race Committees and/or sail racing experience
    • Successful completion of the CYA Level 2 Race Management Workshop given by a certified CYA Course Conductor (RMC).
    • Evidence of mark laying capability

    Supporting documentation

    Record of practical experience as Line Judge, Recorder, Timer, Flag Officer and Sound Signaler is desirable.

    Record of practical experience in Race Committee organization, as a mark setter, and as a Race Officer.

    Recertification

    By the PSA after evidence of service at a minimum of two events per certification period.

    By the PSA after evidence of service at a minimum of four events per certification period, including service as Race officer of two events.


     

    cya_blue

     

    CANADIAN RACE OFFICER

    SENIOR CANADIAN RACE OFFICER

    Description

    A Canadian RO is capable of managing the ‘on-the-water’ operations of provincial, regional and national championships with one or more racing areas.

    A Senior Canadian RO is capable of managing the ‘on-the-water’ operations of national and international championships of above-average size and complexity.

    Certification

    By the CYA, after demonstrated ‘on-the-water’ ability and positive results of a review by peers & mentors, including reports from select references.

    By the CYA, after demonstrated ‘on-the-water’ ability and positive results of a review by peers & mentors, including reports from select references.

    Prerequisites

    • Minimum two year service as Club RO.*
    • Applicants must show they have kept abreast of the changes made to the current RRS.
    • Evidence of mark laying capability
    • Minimum two year service as a Canadian RO.*
    • Service record on organizing committees and as RO, Principal RO, or as a Mentor of same, on a variety of venues.
    • Applicants must show they have kept abreast of the changes made to the current RRS.

    Supporting documentation

    • A list of all the Canadian and Senior Canadian  officials (ROs, Judges & Umpires) who have served with the candidate over the preceding four years.
    • A list of all the Canadian and Senior Canadian  officials (ROs, Judges & Umpires) who have served with the candidate over the preceding four years.

    Recertification

    • By the CYA, after evidence of service, at a minimum of four events per certification period.  (Three in the last two year period, as RO,  Principal RO, or as a Mentor of same.)
    • Applicants must show they have kept abreast of the changes made to the current RRS.
    • By the CYA, after evidence of service, at a minimum of four events per certification period.  (Three in the last two year period, as RO,  Principal RO, or as a Mentor of same.)
    • Applicants must show they have kept abreast of the changes made to the current RRS.

     

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    RM COURSE CONDUCTOR

    INTERNATIONAL RACE OFFICER

    Description

    A Race Management Course Conductor is a certified Canadian Race Officer who has been trained to give CYA Race Management Courses.

    An International RO is responsible for the organization and conduct of international sail racing events and may serve as their Principal RO.

    Certification

    By the CYA, after successful organization and running of a Level 1 and a Level 2 Race Management Workshops.

    By ISAF, upon initial nomination by CYA.

    Prerequisites

    • To be certified as a Canadian Race Officer for a minimum of 2 years.
    • Successful completion of the CYA Race Management Course Conductors’ Seminar.
    • By ISAF.
    • The first time applicant must have served as a Senior Canadian RO for a minimum of two years.*
    • Applicant must comply with all current ISAF requirements. 
    • First time applicants must file their application with CYA by August 1 of the year they wish to be considered by ISAF. (If applicant is completing an event after August 1, details on this event can be submitted upon event completion.)

    Supporting documentation

    A list of all courses conducted over the preceding four year period, including Seminar chairman or host club officer in charge.

    Complete application from http://www.sailing.org/raceofficials/iroapplic2003.pdf

    Recertification

    By CYA.  Must hold two Race Management Workshops per certification period.

    By ISAF

    *A race officer must be certified for a minimum of 2 years before being certified at the next senior race official level, although the Certification Committee may waive this minimum time served at its discretion in special circumstances

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